HR Practice For Payroll Practitioners

HR Practice for Payroll Practitioners

In section (g) if you have an employee that only works the set hours agreed from their wage and time record, employment agreement or roster then no additional record keeping is required.

(g) the number of hours worked each day in a pay period and the pay for those hours:

In section (h) the employee and other parties have the right to ask how calculations are undertaken so it is important that payroll practitioners fully understand all calculations that are run in the payroll system or that are done externally to the system. It will not be enough to state, “the system does it”, you need to show how it is done.

(h) the wages paid to the employee each pay period and the method of calculation:

(i) details of any employment relations education leave taken under Part 7:

(j) such other particulars as may be prescribed.

(1A) The wages and time record must be kept —

(a) in written form; or

(b) in a form or in a manner that allows the information in the record to be easily accessed and converted into written form. (1B) If an employee’s number of hours worked each day in a pay period and the pay for those hours are agreed and the employee works those hours (the usual hours ), it is sufficient compliance with subsection (1)(g) if those usual hours and pay are stated in — (a) the wages and time record; or (b) the employment agreement; or (c) a roster or any other document or record used in the normal course of the employee’s employment. (1C) In subsection (1B), the usual hours of an employee who is remunerated by way of salary include any additional hours worked by the employee in accordance with the employee’s employment agreement.

© New Zealand Payroll Practitioners Association, Sep 2024, Ver 12

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