HR Practice For Payroll Practitioners

HR Practice for Payroll Practitioners

The main idea of policies is to offer a time-saving course of action that allows your company to be more efficient and consistent. It will be counterproductive if your managers and employees need to ask for help just to understand the basic rules.

6. Keep it short

Although it can be tempting to create a long document explaining all the ins and outs of each aspect relating to the policy, it is advisable to be as brief as possible. Overexplaining could lead to misinterpretation. It’s also crucial to keep the information relevant. If you write a policy on the dismissal process and start to include all possible outcomes, you’re likely going to find it overcomplicates the situation. As businesses grow and laws and technology develop, information can quickly change and become obsolete. Therefore, it’s vital to ensure that your policies only include pertinent and general information. If you choose to have a policy on employment agreements, for example, ensure not to allude to specific legislation as this can frequently change, making your policy null and void. It is best to leave this information to the collective agreements and the agreement themselves. Your policies should simply outline the basic details that your staff need to know so they can act appropriately. Another important aspect to consider when writing your company’s policies is the audience. This means who the policy is for. Some policies could be particular to one team or department, while others apply to the whole organisation. This information should be clearly established in each policy. For example, if a company has a sales team that frequently travels to visit clients, there may be a need for a specific travel or expenses policy that applies only to them. 8. Clarify eligibility 7. Avoid information that could quickly become outdated

9. Allow for necessary exceptions

When choosing which policies apply in your business, you will find that not everything has the same bearing on everyone. This means that you will sometimes need to adapt to circumstances.

© New Zealand Payroll Practitioners Association, Sep 2024, Ver 12

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