HR Practice For Payroll Practitioners

HR Practice for Payroll Practitioners

How can you create and update your HR policies and procedures? Key point: Any HR policies or procedures that follow through to payroll must be discussed with payroll before implementation. Six key steps:

1. Assess your needs 2. Consult your stakeholders 3. Draft your documents 4. Communicate your changes 5. Monitor and evaluate your results 6. Here’s what else to consider

1 Assess your needs

Before you start writing or revising your HR policies and procedures, you need to assess your current situation and identify your goals and priorities. You can do this by conducting a SWOT analysis, a gap analysis, a risk assessment, or a benchmarking exercise. These methods will help you understand the strengths and weaknesses of your existing HR practices, the opportunities and threats in your external environment, the legal and regulatory requirements that apply to your industry and location, and the best practices and trends that you can adopt or adapt. Your HR policies and procedures should reflect the input and feedback of your key stakeholders, such as your employees, managers, senior leaders, customers, suppliers, and partners. You can consult them by using various methods, such as surveys, interviews, focus groups, workshops, or online platforms. By involving your stakeholders, you can ensure that your HR policies and procedures are relevant, realistic, and aligned with your organisational values, vision, and strategy. When you have collected and interpreted the data from your needs assessment and stakeholder consultation, you can begin drafting your HR policies and procedures. Make sure to use straightforward language, remain consistent in format, and avoid jargon, ambiguity, and repetition. Additionally, you should adhere to the SMART criteria when drafting your documents - specific, measurable, achievable, relevant, and time-bound. Each policy or procedure should include the purpose and scope of the document, roles and responsibilities of those involved, steps and actions to take, 2 Consult your stakeholders 3 Draft your documents

© New Zealand Payroll Practitioners Association, Sep 2024, Ver 12

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